How Does OneDrive Work?
How to Set Up OneDrive
To set up OneDrive on your computer you will need to complete the following steps:
1. Sign into office.com with your email and password (this is the password you use to sign into email and to log onto your computer).
2. Click the dots in the top left-hand corner of the screen to bring up the list of Microsoft apps (see screenshot below).
3. Select “OneDrive"
4. When you get to the Microsoft OneDrive page you will choose the "Sync" option in the upper-middle part of the page.
5. You will be asked to open Microsoft OneDrive which you will do.
If it asks you to sign into OneDrive you will sign in with the same credentials as office.com.
6. Your OneDrive folder for City Enterprises will appear in your File Explorer (see below).
After this you are done setting up OneDrive on your computer.
How to Use OneDrive
After you have set up OneDrive on your computer, you should see it in File Explorer:
When we have this set up, we are now able to create folders in OneDrive and save documents directly to OneDrive.
To create a folder, we need to right-click "OneDrive - City Enterprises" > select "New" > select "Folder"
Now, if we want to save a document, we will choose the "Save As" option. This allows us to choose the location in which we save our document. You can choose to save it directly in "OneDrive - City Enterprises" or a specific folder that you have created in OneDrive:
If you choose to "Browse" a file explorer window will open and you can select a specific folder:
This is how you save a document in OneDrive. Now we will show you how you can share a saved document with others.
We are going to open File Explorer once again. We are going to left-click "OneDrive - City Enterprises" so that we can view the contents of our OneDrive:
Now we will right-click and choose "Share" on the folder or document that we wish to share:
This will bring up a new window in which we choose who to share with. From here we can choose if we want to share with people only within our organization or with people within and outside the organization:
The way it works is when you share with someone, they will receive a link by email that they will click so they can view the file. For people outside the organization you would choose "Anyone with the link." (see screenshot below)
Note: The “Anyone with the link” link expires after 30 days. You can also share outside the organization by choosing the “Specific people” option.
Under "Other Settings" you can choose whether you want other people to make changes to the file or just to view it:
Then you click "Apply" and you can simply enter the email of the person you want to share with.